Privacy Policy

SweepSmart respects the privacy of all users of our services and takes care to ensure that the personal data you entrust to us is treated confidentially. We see it as our responsibility to protect your privacy and handle your data with care. This privacy policy covers information about personal data collected by SweepSmart and how SweepSmart uses and processes personal data.

We use your Personal Information only for providing and improving the Site. By using the Site, you agree to the collection and use of information in accordance with this policy.

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1. NAME AND ADDRESS OF THE CONTROLLER

SweepSmart B.V., having its head office at Amsterdam and its registered office at Henrick de Keyserplein 4-1, 1073 SX Amsterdam, The Netherlands, online to be found at www.sweepsmart.org hereinafter referred to as “SweepSmart”, is responsible and accountable for protecting your privacy and personal data and that is why we have organised our privacy policy according to the new European Law, the General Data Protection Regulation (GDPR).

Silvia de Vaan is the Data Protection Officer of SweepSmart. She can be reached via silvia@sweepsmart.org.

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2. WHAT PERSONAL DATA DO WE PROCESS

SweepSmart processes your personal data because you use our services and / or because you provide them yourself. Below you find an overview of the personal data we process:

-   First and last name

-   E-mail address

-   Address

-   Telephone number

-   Company information

-   Position

-   Location data

-   (Anonymous) browsing history on our website.

-   Internet browser and device type

-   All personal data voluntarily provided to SweepSmart

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3. SPECIAL AND / OR SENSITIVE PERSONAL DATA THAT WE PROCESS

Our website and / or service does not intend to collect data about website visitors who are younger than 16 years. Unless they have permission from parents or guardians. However, we cannot check if a visitor is older than 16. We encourage parents to be involved in the online activities of their children, to prevent data about children being collected without parental consent. If you are convinced that we have collected personal information about a minor without this permission, please contact us via info@sweepsmart.org, then we will delete this information.

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4. METHODS OF COLLECTION PERSONAL DATA

SweepSmart collects personal data from:

-   Collaboration with SweepSmart

-   Incoming and outgoing correspondence with SweepSmart

-   When you browse our website

-   When you interact with us via social media

-   When you visit our office

-   Newsletter subscription

-   Participation in the services of SweepSmart

-   Registration and participation in SweepSmart webinars/seminars/events/workshops etc.

-   Making photo and video material during events or voluntarily received material

-   Exchanging business cards

All personal data collected by SweepSmart is therefore explicitly and voluntarily provided by the data subject.

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5. FOR WHAT PURPOSE AND ON WHAT BASIS WE PROCESS PERSONAL DATA​

GDPR will only allow collection of personal data when it has a lawful purpose. At SweepSmart we understand that you want to know as well why we need your personal data. In general will we only process your personal data with your consent for one or more specific purposes.

SweepSmart processes your personal data for the following purposes:

-    Sending our newsletter.

-    To call, e-mail or message you if necessary to carry out our services.

-    To deliver goods and services to you.

-    Informing you about changes to our services and products

-    When you browse our website to know which country you are from

-    Analyse your behaviour on our website in order to improve the website and to adjust the range of products and services to your preferences.

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6. AUTOMATED DECISION-MAKING

SweepSmart does not make decisions based on automated processing on matters that can have (significant) consequences for people. These are decisions taken by computer programs or systems, without involving a person (for example, a SweepSmart employee).

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7. HOW LONG WE STORE PERSONAL DATA

SweepSmart does not store your personal data for longer than is strictly necessary to achieve the purposes for which your data is collected.

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8. SHARING PERSONAL DATA WITH THIRD PARTIES

SweepSmart will not sell your information to third parties and will only provide this information if this is necessary for the execution of our agreement with you or to comply with a legal obligation.

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9. COOKIES, OR SIMILAR TECHNIQUES, THAT WE USE

We also collect information through the use of cookies. Cookies are small files of information which save and retrieve information about your visit to this website – for example, how you entered our site, how you navigated through the site, and what information was of interest to you.

SweepSmart does not retain a cookie longer than necessary. We use session cookies and permanent cookies:

-   A session cookie can track usage such as the webpages you visit and what options you use. When you close the internet browser, the session is ended and the cookie is deleted.

-   A permanent cookie enables the Website to recognize you at a subsequent visit.

SweepSmart stores cookies that are essential in providing the functionalities of the Website. If you do not wish to receive any cookies at all, you may set your browser to refuse cookies altogether. Please note that in that case you may no longer be able to use all the functionalities of the website.

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‍10. VIEW, MODIFY OR DELETE DATA

You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by SweepSmart to send the personal information we have in your computer file to you or another organization mentioned by you. You can send a request for access, correction, deletion, data transfer of your personal data or request for cancellation of your consent or objection to the processing of your personal data to info@sweepsmart.org. To ensure that the request for access has been made by you, we ask you to send a copy of your ID with the request. Make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and citizen service number (BSN) black in this copy. This is to protect your privacy. We respond as quickly as possible, but within four weeks, at your request. SweepSmart also wishes to point out that you have the opportunity to file a complaint with the national supervisory authority, the Dutch Data Protection Authority. This can be done via the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.

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‍11. PROTECTING YOUR PERSONAL DATA

SweepSmart takes the protection of your personal data very seriously and will always take precautions to eliminate the chances of misuse and loss of your personal data. We will also prevent as much as we can, but within our power, any unauthorized access, unauthorized publication or unauthorized amendments to your data.

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‍12. UPDATES TO THIS PRIVACY STATEMENT

This Privacy and cookie statement may be updated on a regular basis to comply with applicable laws and/or adjustments in our services. Please keep an eye on this document to make sure you always have the latest version.